How to keep track of your daily expenses

This post is about keeping track of your daily expenses and various incomes. If you want to stick to your budget or just want to know where all the money going, it is important write down EVERYTHING. Money coming in, money going out.

There are many great apps and programs that will help you manage your money. I am using a computer program but as you can see from this post, I am way behind entering all my receipts. I have good intentions but what good is it if the information is not up to date.

All I know is 5 months ago I spend more than a made. Yeah, pretty useless. The information needs to be current so you can cut your spending before you go over budget.

A good idea is to enter all your expenses at the end of each day. That way you don’t fall behind (like me) and your spending amount for each expense category is current.

I have created an income and an expense worksheet for me that I will be starting to fill out each day (I will make them available for download at the end of this post).

I am usually all for technology and pretty good with anything computers and cellphones where most of my information, appointments etc.. are stored, but lately I am finding myself to prefer writing everything down on a piece of paper. I think having a household binder is great because all family members are able to access it and get information. This will be my next project for sure.

Anyways, back to the expense worksheets. Once you have identified your expense categories (groceries, fast food, personal care, gasoline, pets, entertainment, recreation etc…) print one sheet per category. Some categories will have more expenses than others.

You can put smaller categories together on one sheet if you want. As the expenses occur, write down the amount in the right category. If you made a purchase at a store where some items are groceries and some are personal care products for example, split the amount between the categories.

Try to fill out the worksheets each day. That way the receipts don’t pile up and it will be easier to stick to your budget and expenditure tracking.


At the end of the month, add up all the amounts in each category and transfer the amount over to your Monthly Budget Worksheet which is available to download here.

The income worksheet works similar. Enter your paycheck amount, rental income, pension income, interest/investment income etc.. Again, add up the amounts at the end of the month and fill in your actual amount in the Monthly Budget Worksheet.

For the next month, print the expense worksheets again and start over.

You can download free copies of the worksheets here:



Let me know if you have any questions or suggestions.

Thank you



How to use a monthly budget worksheet

Free printable monthly budget worksheet

A great way to keep track of your monthly income and expenses are worksheets. The information can easily be written down and everyone can use them.


The worksheet that is featured in the post is the Monthly Budget Worksheet. It will give you an overview of your monthly income and expenses and how much money you have left at the end of the month.

There are 3 tables that focus on Income, Expense and a Summary. The income and expense tables are divided into budgeted and actual amounts. To better keep track of the actual amounts, a separate worksheet should be used for each category and filled out daily (free printable worksheet for that will be posted soon)

As you can see the expenses are divided into categories. I have listed the most frequent ones and left a few blank spaces to enter your own.

How to use the worksheet

First step at the beginning of the month is to enter your budgeted amounts. These amounts are estimates and do not need to be right to the penny. Rounded amounts in hundreds are good. Start with your estimate income. Let’s say $5,000 month. Obviously you do not want your expenses to be higher than your income. If you want to save $300 every month for example, enter total budgeted expenses at $4,700. Now allocate the $4,700 between your expense categories. You want to start with your fixed expenses such as Mortgage, car payment, insurance, utilities and other bills. The amount that is left is your disposable income and can vary each month.

During the month keep track of expenses for each category. Enter them as purchases are made or keep the receipts in an envelope and enter them when you get a chance.

At the end of the month add up all expenses for each category and enter the amounts in the Monthly Budget Worksheet. By calculating the difference between the budgeted and actual amounts you can see if you over- or under-estimated your spending in the different categories. It might be necessary to adjust your budgeted amounts for the following month if they were way off. Or maybe you were shocked to see how much you are actually spending on fast food this month and try to cut spending next month.

The notes section is for anything you might want to take note of. Write down if you had any extraordinary expenses that month or additional income. Maybe you were very satisfied with your budget and spending that month and would like to do the same in the next month or if you were not happy suggest what can be done better in future months.

You can download this free printable worksheet here




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